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Policies

Registered Student Organizations

Academic/Administrative Departments

Hall of Languages

Quad

Event Cancellation

Concert

Dance Party

Space Allocation

Registered Student Organization Policies

Students that wish to schedule space must be a member of a Registered Student Organization (RSO).  Scheduling space for a class project or other reason not directly related to registered student organizations may be requested in writing to Bridget Yule. Approval will be granted based on the completion of specific criteria outlined upon request.

Registered student organizations schedule space directly with the Student Centers and Programming Services Office. General body meetings, (defined as a meeting open to members as well as potential members of the specified organization) can be requested by using the online Student Organization Room Reservation Form.

Events and programs that require services such as safety, public safety, catering and/or specific technical requirements, or, any gathering defined as an event or program must be requested at least 15 days prior to the event.

Event changes, modifications, and cancellations can be requested by using the online Change/Cancellation Form.

INFORMATION TABLES

Atrium Tables may be reserved for information distribution in Bird Library and the Goldstein Student Center. Tables are limited and available for reservation on a first-come, first served basis through the Student Centers and Programming Services Office. It is recommended that reservations be submitted at least 5 business days prior to the desired date. To reserve a table, submit the Atrium Table Reservation Form. Reservations may also be made by visiting the Student Centers and Programming Services Office. Please refer to The Office of Student Activities (OSA) website for further information about reserving information tables in other campus locations.

FUNDRAISING

Registered Student Organizations and Greek Chapters that wish to fundraise on campus must first read the Syracuse University Fundraising Policy and then follow the guidelines outlined below.

Fundraising - Bird Library (10AM-4PM Monday-Friday)

If your organization would like to conduct a fundraiser in Bird Library there is a procedure you must follow. It is suggested that you plan at least 3 weeks in advance, as fundraising tables fill up quickly. The procedure is as follows:

  1. Student organization representatives come to the SCPS office (Women's Building room 138) to request the availability of fundraising tables. While in the office, ask the student at the desk to find a date that is open for fundraising. (There is only 1 spot per day open to fundraise, and they fill up quick!). Once open dates are found, the student organization representative will need to submit the form via the SCPS website. SCPS staff will review the form and contact you via e-mail within 1-3 business days.
  2. Within 1-3 business days, you will be contacted about your fundraiser. In some cases, a meeting may be required with you and your OSA/FASA consultant to discuss the fundraiser.
  3. If your fundraiser is approved, it will be confirmed and final details arranged. Please remember, all money that is collected in Bird Library MUST be deposited into your fundraising account. You will then need to work with your consultant in the Office of Student Activities/Office of Fraternity and Sorority Affairs to access your funds. You may not leave Bird Library with the money you have raised.

Fundraising - Campus Locations

  1. Fill out the application to conduct fundraising on campus at least seven (7) days in advance of requested date. Please include dates/times you will be available to meet with SCPS staff.
  2. Within 1-3 business days, you will be contacted for a meeting date and time to discuss your fundraiser.
  3. If your fundraiser is approved, final details will be arranged.

Fundraising – Events

  1. During the program planning meeting with OSA/FASA and SCPS you can discuss your fundraising request. Please understand this may require special services such as Public Safety and might exceed your initial estimate.
  2. Fill out the Event Fundraising form that you can get from your SCPS advisor.
  3. SCPS will order services and go over final details of the fundraiser.

POSTING POLICY

Syracuse University has a specific policy in place in regards to posting flyers, sings and any kind of advertisement as it pertains to marketing events, programs, and general information. Please refer to the Syracuse University Posting Policy.

SU OUTSIDE CATERING POLICY

Catering Exceptions/Use of Off-Campus Caterers

Any group wishing to qualify for an exception must meet with SU Catering no less than three weeks prior to the date of the event or an exception will not be considered. Exceptions, when granted, will apply only to events hosted. SU Catering may grant exceptions for:

  • Religious events as recognized by the Office of the Dean of Hendricks Chapel;
  • Events where food is unique to the sponsor’s ethnicity and cannot be prepared by the Catering Office;
  • Events where small quantities of food and/or beverage are provided.

A University department or student group granted an exception to use an outside food caterer must comply with the University’s Food Sanitation Procedures and Guidelines outlining the Onondaga County Health Department’s requirements for caterers including, but not limited to, food sanitation procedures, catering license, and menu. Where an outside caterer will provide services at an event on University property, the host department or group must notify the Division of Campus Safety and Emergency Services three weeks prior to the event. Safety Department personnel will inspect the food for compliance purposes prior to serving.

 

Food Sanitation Procedures and Guidelines

In the interest of safety, food sanitation and health, the Fire and Life Safety Services (FLSS) has established the following procedures and guidelines for the hiring/employing of “outside” vendors/caterers for the purpose of catering an event on the Syracuse University campus.

FLSS and the Onondaga County Health Department work together to ensure that the proper New York State Health Department and Onondaga County laws, rules and regulations regarding food sanitation on the Syracuse University campus are met and followed with no exceptions.

 

Procedures 

Please read and understand the following procedures and guidelines when planning an event that requires catering or when hiring an “outside” caterer:

  1. All food and beverage services on campus are to be provided by Syracuse University Catering Servicesin compliance with New York State Law, the Onondaga County Health Department, and the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco.
  2. If the catering manager concludes that Syracuse University Catering cannot accommodate the food needs of an organization, an Onondaga County licensed food service establishment is permitted to provide food. Syracuse University Catering Services makes the arrangements for the food provided by the licensed food service establishment.
  3. FLSS must be notified by the department or group that will be hiring or has hired an outside caterer three (3) weeks prior to the date of the event or within twenty-four (24) hours of hiring the caterer. No changes will be allowed three (3) weeks prior to the event.

 

Notification should be sent to:

Fire and Life Safety Services
Health and Food Sanitation
Attn: Brian O’Hara
029 Lyman Hall
Syracuse, New York 13244

315.443.7567 and/or 315.443.5475
315.443.5288 – FAX

After Normal Business Hours:
315.436.1556 and/or 315.391.1689

 

Please provide the following specific information regarding the caterer being hired or to
be hired and the event:

  • Business Name
    • Business Address
    • Phone Number (Day and Evening)
    • Health Permit Number
    • Contact Person(s)
    • Date of Event
    • Location of Event
    • Specific Times
    • Type of Event
    • Type of Food being served
    • Approximate number of people attending

 

  1. Any “outside” caterer that is hired to cater an event on the Syracuse University campus must have a health certificate on file with the Onondaga County Health Department.
  2. Before any catering is performed on the University’s premises, certificates of insurance for at least the coverage listed below must be issued and sent to the Risk Management Office:
  • Commercial General Liability $1,000,000 per occurrence, and $2,000,000 aggregate.
    • Automobile Liability covering owned, non-owned and hired vehicles: $1,000,000 combined single limit for bodily injury and property damage.
    • NYS Workers’ Compensation and Employers Liability.
    • NYS Statutory Disability Benefits.
    • Liquor Legal Insurance if alcohol will be served.
    • Syracuse University shall be named as an additional insured (indicate event or project on certificate)
    • 30 day notice for cancellation, non-renewal or coverage reduction.

* The completed Certificate of Insurance and/or any questions pertaining to insurance should be directed to:

Risk Management
Attn: Michaele DeHart, Associate Director
119 Euclid Avenue
Syracuse, New York 13244

315.443.2804 or 5334
315.443.1154 – FAX

 

  1. FLSS has the right to revoke the catering privileges of the “outside” caterer if the insurance requirements are not satisfactory to the University, and if the caterer does not possess the proper health certificates with the Onondaga County Health Department. FLSS will be
    on-hand at the beginning of the event to ensure that all New York State and Onondaga County Health Department Food Sanitation laws, rules and regulations are met and followed.
  2. FLSS reserves the right to contact the Onondaga County Health Department regarding any hazardous and/or emergency food sanitation issues/situations that may occur.

 

Guidelines

  1. Caterer must have a valid food service permit with the Onondaga County Health Department.
  2. The caterer must provide an estimated time of arrival to the event. The caterer shall arrive within a half-hour of the estimated time of arrival.
  3. The caterer must provide proper serving and heating equipment.
  4. Food temperatures will be checked immediately upon the food arriving at the event.
  5. Temperature of the food must be within the proper guidelines: Cold = 45° or Below, Hot = 140° or Above
  6. Servers must provide a barrier between bare skin and food.

If you have any questions or concerns regarding these procedures and guidelines, or would like a list of Recommended/Approved “outside” caterers compiled by Fire and Life Safety Services and the Onondaga County Health Department, please contact:

Fire and Life Safety Services
Health and Food Sanitation
Attn: Brian O’Hara
029 Lyman Hall
Syracuse, New York 13244

315.443.7567 and/or 315.443.5475
315.443.5288 – FAX

After Normal Business Hours:
315.436.1556 and/or 315.391.168

Schine and Goldstein Student Centers Banner Policy

The following policy is designed to allow registered student organizations (RSO) and administrative and academic departments to properly hang banners for RSO sponsored activities and/or Syracuse University related functions in the Schine and Goldstein Student Centers. All banners must have approval through Student Centers and Programming Services (SCPS) to be displayed.

Requirements

All banners must adhere to the following rules and regulations to be displayed.

  1. A purchase requisition for Physical Plant estimated charges of $120 to have outside banners (Schine only) installed must be submitted to SCPS. There is no charge for hanging of indoor banners. The reservation will not be confirmed until the requisition has been received.
  2. Banner Reservation Request Forms must be submitted 1 week prior to the scheduled time the group wishes to hang the banner.
  3. In the event of more than two requests being submitted for a given time period, preference is given to registered student organizations, versus academic and administrative departments with priority given in the order in which requests were received. 
  4. Banner must be given to the SCPS office at least two days prior to reservation hanging date.
  5. Banners must include the name of the sponsoring registered student organization or university department.
  6. Any banner not written in English requires an English translation to be kept on file with SCPS, Schine Student Center, Suite 228D.
  7. Outside banners (Schine only) Please see the measurements below for the banner size:
    1. Banners must measure 136.5 inches long x 36 inches high, have 6 inch loops on both ends (included in the length, not added onto the 136.5 inches), a 4 inch loop centered across the back of the banner (along the top) measuring 115 inches (leaving 10 inches without the loop on each end), and have wind flaps (4 inches x 4 inches) cut into the banner.
Banner Layout

  1. Inside banners (Goldstein only for 2019-2020) must measure no more than 8 feet long by 4 feet high with grommets all along the top of the banner, every two feet.
  2. Banners have a two week maximum when not related to a specific event and a one week maximum when related to a specific event.
  3. Banners will be removed within 3 working business days upon date completion of the banner reservation request form. 
  4. Banners can be picked up in the SCPS Suite 228D for up to one week after event dates. It is the responsibility of the organization/department to pick up the banner within this allotted time.
  5. SCPS is not responsible for lost or damaged banners.

 

The SCPS office reserves the right to not put up any banner that does not meet these requirements.

SPACE ALLOCATION PROCESS

Space Allocation for non-academic large spaces on campus, such as the Goldstein Auditorium, Underground, and the Skybarn is conducted each semester for the following semester. For recognized student organizations (including greek chapters) this process takes place in October and March. Recognized student organizations can view available spaces, and timeline for space allocation.

Please refer to the Space Allocation Guidelines below for more information.


SCPS schedules both academic and nonacademic space, using the guidelines below for all registered student organizations and academic/administrative departments.


A - QUALIFICATIONS


Those eligible to reserve space must be in good financial standing with Student Centers
and Programming Services and be either:
• A registered student organization through the Office of Student
Activities, or;
• A Syracuse University academic or administrative department.


B – PRIORITIES
Student centers and academic spaces may be approved for use based on the following
priorities, and a review of the requested programmatic/technical needs and intended event
capacity.


Student Centers
1. Events and/or programs sponsored by recognized student organizations.
2. Events and/or programs determined by the university-wide calendar including, but not
limited to, Syracuse Welcome, Homecoming, Family Weekend, Commencement,
Admissions Days, Arts & Sciences Freshman Lecture and Coming Back Together Reunion Weekend.
3. Events and/or programs sponsored by the Division of Enrollment and the Student
Experience through the support of the Syracuse University Co-curricular Fee.
4. All other academic and administrative uses.


Academic Spaces
1. Academic course and exam scheduling
2. Events and/or programs determined by the university-wide calendar, such as Syracuse
Welcome, Homecoming, Family Weekend, Commencement, Admissions Days, Arts & Sciences Freshman Lecture and Coming Back
Together Reunion Weekend.
3. Events and/or programs sponsored by academic and/or administrative departments.
4. Events and/or programs sponsored by recognized student organizations in good
standing with the University.


C – SEMESTER SPACE REQUEST ALLOCATION PROCESS
SCPS coordinates a future semester space allocation process for registered student
organizations and administrative and academic departments each semester. The semester
space allocation process for registered student organizations will occur in October and
March for the following semester. The semester space allocation process for academic and
administrative departments will occur in November and April for the following semester.
Summer scheduling will continue to be handled in coordination with individual programs and
departments.


Space Allocation Process
Space is reviewed and approved by a space allocation committee based on the
following criteria:
a. The SCPS space allocation form is submitted by the required
deadline.
b. A review of each program’s programmatic and/or technical needs,
to determine the appropriateness for the requested space, is
satisfactory.
c. Past program event history, (i.e., tickets sales and event
attendance), is reviewed and satisfactory.


Please note that the completion of required paperwork does not guarantee that an
organization or department will receive the space requested, and alternative spaces may be
allocated due to the volume and nature of requests. Subsequent submissions will be
considered in the order received.


Confirmation Process
Student Centers
a. Space allocation confirmations will be distributed via email within seven (7) business days of submission deadline date.
b. Space accepted will be processed and confirmation will be available
within three (3) business days of receipt.
c. Space declined will become immediately available to other requestors.


Academic Spaces
a. Space allocation confirmations will be distributed within three (3) days
of the completion of the University Registrar’s course and exam
scheduling process.
b. Space accepted will be processed, and confirmation will be available
within three (3) business days of receipt.
c. Space declined will become immediately available to other requestors

Requests for exceptions can be submitted up to one week prior to the beginning of the space allocation process.

Government Officials at Student Events

Syracuse University has specific policies regarding inviting government officials to student events.  Please read the information on the links below before contacting any government official.

University Government Relations Policies

Partisan Political Activity Policies

ACADEMIC/ADMINISTRATIVE DEPARTMENTS

Departments and offices directly associated with the University schedule space through the Student Centers and Programming Services Office. In order to meet the needs of all service providers and event consultants, all scheduling requests should be made using the Academic/Administration Room Reservation Forms.

Event changes, modifications, and cancellations can be requested by using the online Change/Cancellation Form.

500 Hall of Languages

Should you wish to schedule an event in the Killian Room please bear in mind:

    • SCPS will include a 1 hour set up time with your reservation. Room users are responsible for the setup and breakdown of furniture.  Contents in the room such as tables and chairs can be moved and placed in a variety of ways. However, the room must return back to its original set-up prior to leaving the room. 
    • All users are expected to be respectful of the academic offices that are adjacent to this space, and keep noise at an acceptable level
    • An elevator is available at the southeast corner of the Hall of Languages.
    • The equipment capabilities of HL 500 are:
      • Video Projection
      • GE CRT Projector
      • Data Capabilities
      • Podium with goose neck
      • Wireless Microphone (should be in drawer of the Teaching Station)
      • Additional microphones or other equipment must be ordered through LEMP (443-5660)
      • Food is not allowed in the room, except when provided by Campus Catering. For any catered event held on Friday evening or anytime Saturday, the room may be subject to a special custodial service charge of $40.00.
    • Groups scheduling the Killian Room are responsible for returning the room to the condition in which they found it. If the room is found in an unacceptable condition there may be additional charges.

These policies are determined by The College of Arts and Sciences, Office of the Dean, and may be changed at our discretion. Failure to abide by these guidelines may result in the loss of privileges to use this facility.

An HL500 Request form can be found here.


QUAD STATEMENT OF PURPOSE

Syracuse University's Kenneth A. Shaw quadrangle, affectionately known as "the Quad," is an open green space designed to be accessible, safe, attractive, and to be used by members of the University community and their guests. The quadrangle is defined as the grassy area bounded by sidewalks, which include Hendricks Chapel and steps, Link Hall, Carnegie Library, Hinds Hall, and Huntington Beard Crouse Hall. The Quad is part of a centuries-old tradition in higher education: the provision of a peaceful, open-air area for both thoughtful contemplation and social interaction. SU's Quad has been part of the campus since Syracuse University's founding in 1870. Once known as the oval and used for football games, it is now the University's "crossroads" and is the site for many fond memories for generations of alumni, as well as enjoyment for current students.

POLICY FOR THE USE OF THE QUAD

Use of the Quad space for Syracuse University-related activities or events must be reserved by an academic or administrative department, or by a recognized student organization in good standing with the University. Individual University members who utilize the Quad to exercise free speech absent participants, should refer to the Syracuse University Student Handbook for review of the Campus Disruption Policy and the Statement of Student Rights and Responsibilities, specifically Assembly and Protest. The Student Centers & Programming Services office (SCPS), Suite 228D Schine Student Center, has established the following space reservation guidelines.

  • The sponsoring group and participants are bound by applicable University policies, local and state ordinances, and the Code of Student Conduct.
  • A minimum of seven (7) business days prior to the proposed event, SCPS must receive an outdoor space request form outlining details about the proposed event. SCPS reserves the right to refuse any request.
  • The proposed event (including set-up and breakdown) must NOT conflict with scheduled classes or academic programs, or previously scheduled events. For events that are permitted during these times, no amplified sound devices are permitted.
  • A proposed event must NOT present a safety risk or hazard to the participants, to others using the Quad or adjacent space, or to underground utilities. The degree of risk and staffing requirements for all proposed events shall be determined by Syracuse University's Department of Public Safety and/or the Risk Management/Safety Department and/or Physical Plant. Each department will determine necessary staffing for a respective Quad event.
  • Recognized student organizations and/or administrative, academic departments may be approved for a maximum of three (3) event requests per semester. An approved event will be defined as any activity that operates between the hours of 7 a.m. and 9 p.m. or any fractional period therein. Events approved to continue beyond 9 p.m. will be considered a continuous event and must be completed within a forty-eight (48) hour period of the requested event start time.
  • Commercial or non-University vendors hired by the event sponsor, shall, at their or the events sponsor’s expense, provide to the University Risk Management Department and subject to Risk Management’s approval, satisfactory evidence of insurance at least ten (10) business days prior to the event.
  • All costs related to the event (including but not limited to; security, physical plant, etc.), are the responsibility of the sponsor. Sponsors scheduling events on the Quad are responsible for returning to the University’s satisfaction the Quad space to the condition that it was found. This includes the removal of fliers, equipment, and debris related to the event.
  • Petitions to request exceptions to the above guidelines must be submitted to the SCPS office at least twenty-one (21) business days prior to the proposed event.
  • Syracuse University reserves the right to cancel any event or activity, if, at any time before or during an event, it is determined that a sponsoring group or participants have breached or misrepresented conditions set forth in these guidelines. The sponsoring group or participants may then be subject to appropriate disciplinary action.

A Quad Request form can be found here.

CHALKING THE QUAD

Chalking is allowed only on the Syracuse University Quadrangle (The “Quad”). Reservations may be made by submitting an online Chalking Request Form. Specific rules apply to chalking on the Quad, refer to campus posting policy for more details.

Event Cancellation Policies

Student Centers & Programming Services

SCPS requires 72 hours (three business days) notice prior to a reservation cancellation without penalty. If a reservation is canceled with less than three business day’s notice the sponsor is responsible for the cost of the room rental associated with their reservation.

Reservations classified as Rain Locations are subject to 24 hours notice for cancellation without penalty. Reservations in SCPS spaces must be tied to Outdoor Space reservations to be classified as Rain Locations. Any reservation not meeting the criteria is subject to the general cancellation policy.

All cancellations must be submitted via our online form.  Phone requests will not be granted.

Additionally, events may be canceled if a representative from the sponsoring organization does not successfully complete a logistics meeting with an SCPS event consultant prior to the date 2 weeks before the scheduled event.  If the scheduled event falls on a weekend, deadlines will then fall on the third Friday prior to the event.  Failure to meet these logistics deadlines will result in cancellation of the event.

On and Off Campus Service Providers

For events requiring additional services from both on and off campus service providers, sponsors may be responsible for additional fees based on the individual policies of those vendors. Cancellation policies for our most frequent on and off-campus service providers are listed below.

Fire Safety

  • Events can be canceled up to 72 hours prior without penalty.
  •  Events cancelled less than 72 hours prior may be responsible for partial or complete payment; to be determined on a case by case basis.

Department of Public Safety

  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case by case basis.

Carrier Dome Event Staff

  • Events can be canceled up to 72 hours prior without penalty.
  • Events canceled less than 72 hours prior may be responsible for partial or complete payment; to be determined on a case by case basis.

National Audio

  • Equipment rentals
  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case by case basis.

Production Contracts

  • Events must be canceled at least two weeks out to avoid penalty.
  • Events canceled less than two weeks out are responsible for half the estimated cost.
  • Events canceled after National Audiois on-site and have begun set up are responsible for the full estimated cost.

Bam Productions

  • Events can be canceled up to 48 hours prior without penalty.
  • Events canceled less than 48 hours prior may be responsible for partial or complete payment; to be determined on a case by case basis.

Concert Policies

  1. Admission for students, alumni, and guests:
    • A valid ticket.
    • A valid SU college ID, College ID OR picture ID that proves that they are 18 Years of age or older.
    • Under 18 years of age must be accompanied by a parent or legal guardian for admittance.
  2. Entrance Requirements:
    • All patrons will be searched for weapons, alcohol, and other drugs
    • Entrance will be prohibited to persons appearing to be intoxicated or under the influence of alcohol or drugs. No beverage containers are permitted inside the facility before, during, or after the event
    • Backpacks, weapons, beverage containers, recording devices, canes, and sticks (or other hand carried implements), will not be allowed into the event. If discovered inside, event participant must surrender items in question or leave event
  3. Event Rules:
    • Attendees will not be allowed readmission once they have departed from the venue
    • Any patron of an activity held on Syracuse University property who is found participating in unsafe practices i.e. moshing, slam dancing, etc. (as deemed by campus public safety and/or risk management officials), is expected to cooperate with the request of an SU official or staff working at the function to discontinue the practice.
    • Once the event reaches capacity, admission will end for the evening. No waiting line will be maintained after capacity is reached.

Violators of this policy are subject to Section XI of Syracuse University Code of Conduct, Section III A of the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco, and local, state, and federal law.

Dance Party Policy

    1. Admission for SU students or SU Alumni:
      1. A valid ticket.
      2. A valid SU college ID, or SU Alumni Card/Fraternity or Sorority Membership card.
    2. Admission for Guests Requires:
      1. A valid ticket.
      2. A current College/University Picture ID Card with proof of age (18 years of age or older for admittance).
      3. Fraternity or Sorority Membership card with proof of age (18 years of age or older for admittance).
    3. Entrance Requirements
      1. All patrons will be searched for weapons, alcohol, and other drugs.
      2. Entrance will be prohibited to persons appearing to be intoxicated or under the influence of alcohol or drugs. No beverage containers are permitted inside the facility before, during, or after the event.
      3. Backpacks, weapons, beverage containers, recording devices, canes, laser pointers, and sticks (or other hand carried implements), will not be allowed into the event. If discovered inside, event participant must surrender items in question or leave event.
    4. Event Rules
      1. Attendees will not be allowed readmission once they have departed from the venue.
      2. Once the event reaches capacity, admission will end for the evening. No waiting line will be maintained after capacity is reached.
      3. Any patron of an activity held on Syracuse University property who is found participating in unsafe practices i.e. moshing, slam dancing, etc. (as deemed by campus public safety and/or risk management officials), is expected to cooperate with the request of an SU official or staff working at the function to discontinue the practice.

Violators of this policy are subject to Section XI of Syracuse University Code of Conduct, Section III A of the Syracuse University Policy on Alcohol, Other Drugs, and Tobacco, and local, state, and federal laws.

Click here to review the Kimmel Food Court entrance policy in place on Friday and Saturday nights from 11:30pm-3:00am.


SPACE ALLOCATION PROCESS

Purpose:

SCPS coordinates a space allocation process for funded RSOs for the upcoming semester.  Exemptions from the process are made for traditional and university-wide events. All Administrative and Academic events that are not exempt will be scheduled at the conclusion of the Space Allocation process.  Exceptions can be made via the exception process.

Any funded event sponsored by a student organization or club sport recognized by OSA, FASA, GSO, or Recreation Services can participate in the space allocation process.  Funding may include co-curricular, SA, self, or other funding sources.  Recognized organizations not funded through SA may be asked to provide proof of funding.  Non-funded events will be scheduled on a first come first serve basis at the conclusion of the Space Allocation process.

Funded groups will be able to access and submit a space allocation form via the SCPS website the day after the SA budget is approved each semester.  Space Allocation will remain open throughout the SA appeals process.

Spaces are assigned through the following criteria.

  1. Submission order
  2. Technical Requirements
  3. Preferred date(s)/culturally significant date availability
  4. Event calendar review
  5.  Closest available date

After all spaces are assigned organizations will be emailed a confirmation of their assigned space/date/time for their events. 

All process dates are determined in collaboration with Student Association and will be announced at the beginning of each semester.

Exemptions

University-wide traditional events are exempt from this process.  Examples include: Syracuse Welcome, Orange Central (Homecoming+Reunion), Family Weekend, Winter Welcome, Winter Carnival, Commencement, Admissions, and Coming Back Together.

Exceptions

Any RSO or Academic or Administrative office can apply for an exception prior to the space allocation process.  Applications will be reviewed by the Director of Student Centers and Programming Services.  Forms can be submitted up until 1 week prior to the beginning of the space allocation process.

Exceptions may be granted based on: technical needs, contractual needs, culturally specific dates.

Click here to fill out the exception form.