QUAD STATEMENT OF PURPOSE
Syracuse University's Kenneth A. Shaw quadrangle, affectionately known as "the Quad," is an open green space designed to be accessible, safe, attractive, and to be used by members of the University community and their guests. The quadrangle is defined as the grassy area bounded by sidewalks, which include Hendricks Chapel and steps, Link Hall, Carnegie Library, Hinds Hall, and Huntington Beard Crouse Hall. The Quad is part of a centuries-old tradition in higher education: the provision of a peaceful, open-air area for both thoughtful contemplation and social interaction. SU's Quad has been part of the campus since Syracuse University's founding in 1870. Once known as the oval and used for football games, it is now the University's "crossroads" and is the site for many fond memories for generations of alumni, as well as enjoyment for current students.
POLICY FOR THE USE OF THE QUAD
Use of the Quad space for Syracuse University related activities or events must be reserved by an academic or administrative department, or by a Registered Student Organization in good standing with the University. Individual University members who utilize the Quad to exercise free speech absent participants, should refer to the Syracuse University Student Handbook for review of the Campus Disruption Policy and the Statement of Student Rights and Responsibilities, specifically Assembly and Protest. The Student Centers & Programming Services office (SCPS), Suite 228D, Schine Student Center, has established the following space reservation guidelines.
- The sponsoring group and participants are bound by applicable University policies, local and state ordinances, and the Code of Student Conduct.
- A minimum of seven (7) business days prior to the proposed event, SCPS must receive an outdoor space request form outlining details about the proposed event. SCPS reserves the right to refuse any request.
- The proposed event (including set-up and breakdown) must NOT conflict with scheduled classes or academic programs, or previously scheduled events. Class times are Monday-Thursday from 8am-10pm, Friday 8am-6pm. Saturday and Sunday event times are by request only. For events that are permitted during these times, no amplified sound devices are permitted.
- A proposed event must NOT present a safety risk or hazard to the participants, to others using the Quad or adjacent space, or to underground utilities. The degree of risk and staffing requirements for all proposed events shall be determined by Syracuse University's Department of Public Safety and/or the Risk Management/Safety Department and/or Physical Plant. Each department will determine necessary staffing for a respective Quad event.
- Registered student organizations and/or administrative, academic departments may be approved for a maximum of three (3) event requests per semester. An approved event will be defined as any activity that operates between the hours of 7 a.m. and 9 p.m. or any fractional period therein. Events approved to continue beyond 9 p.m. will be considered a continuous event and must be completed within a forty-eight (48) hour period of the requested event start time.
- Commercial or non-University vendors hired by the event sponsor, shall, at their or the events sponsor’s expense, provide to the University Risk Management Department and subject to Risk Management’s approval, satisfactory evidence of insurance at least ten (10) business days prior to the event.
- All resource and service costs related to the event (Public Safety, Safety, Parking, Grounds, etc.), are the responsibility of the sponsor. Sponsors scheduling events on the Quad are responsible for returning to the University’s satisfaction the Quad space to the condition that it was found. This includes the removal of fliers, equipment, and debris related to the event.
- Petitions to request exceptions to the above guidelines must be submitted to the SCPS office at least twenty-one (21) business days prior to the proposed event.
- Syracuse University reserves the right to cancel any event or activity, if, at any time before or during an event, it is determined that a sponsoring group or participants have breached or misrepresented conditions set forth in these guidelines. The sponsoring group or participants may then be subject to appropriate disciplinary action.
- Registered student organizations and departments may request to chalk OUTSIDE on the Syracuse University Quad non-brick sidewalk areas. Syracuse University Quad sidewalks are defined as the quadrangle bound by Hendricks Chapel, Link Hall, Carnegie Library, Hinds Hall, and Huntington Beard Crouse Hall. Only water-soluble chalk is permitted. Permission to chalk must be requested via a request form from the Office of Student Centers and Programming Services, 228D, Schine Student Center.
EINHORN FAMILY WALK STATEMENT OF PURPOSE
The Einhorn Family Walk is a dynamic, open-air pedestrian plaza and series of terraces that connect and improve access to academic and student buildings, including the Goldstein Alumni & Faculty Center, the Bird Library, the Schine Student Center, and the Newhouse School complex. By improving accessibility to these popular campus buildings and prioritizing the pedestrian experience, the Einhorn Family Walk will create a new student life district for the University community. The welcoming design and features of the Einhorn Family Walk invite a variety of new uses and benefits. Like the long-standing policy promoting use of the University’s Quad, this interim use policy is intended to encourage the safe and appropriate use of the Einhorn Family Walk. With this policy guiding use of the Einhorn Family Walk on an interim basis, the University will begin developing a permanent Einhorn Family Walk policy with input from students, faculty and staff, to be implemented by the University’s Policy Advisory Committee.
POLICY FOR THE USE OF THE EINHORN FAMILY WALK
As with other University spaces, use of the Einhorn Family Walk pedestrian plaza and terraces for Syracuse University-related activities or events must be reserved by an academic or administrative department, or by a registered student organization. Einhorn Family Walk use requests for academic or administrative departments, or registered student organizations must be submitted through the Student Centers & Programming Services (SCPS) website, http://scps.syr.edu/scheduling/index.html. Requests will be reviewed based on availability and confirmed via email. If you have any questions, please email Bridget M. Yule, Director for SCPS at firstname.lastname@example.org.
- Reservation requests must be submitted to SCPS at least five (5) business days prior to the proposed event, using the form available on the SCPS website - http://scps.syr.edu/scheduling/index.html.
- The proposed activity or event must not conflict with scheduled classes or academic programs, or previously scheduled events.
- Activities and events are not permitted after the last day of classes, reading days or during final examination periods.
- Event sponsors and participants must adhere to applicable University policies, local and state ordinances, and the Code of Student Conduct.
- Amplified sound devices are not permitted at any time on the Einhorn Family Walk.
- A proposed activity or event must not present a safety risk or hazard to the participants, or to others using the Einhorn Family Walk or adjacent space, or to underground utilities. Syracuse University’s Division of Campus Safety and Emergency Services, and/or Physical Plant shall make determinations about safety risks and
staffing requirements for proposed activities.
- Approved activities must not impede the flow of pedestrian traffic or block pathways.
- Event sponsors are responsible for ensuring that participating organizations or entities that are not affiliated with the University (e.g., charities) provide evidence of appropriate
insurance at least (10) business days prior to the activity or event to the Division of Campus Safety and Emergency Services.
- With the exception of authorized University Bookstore activities, vending or sales of items or other commercial activities are prohibited on the Einhorn Family Walk.
- Event sponsors are responsible for resource and service costs related to the activity or event (e.g., Public Safety, Safety, Parking, Grounds, etc.) and, at the conclusion of an event,
removal of fliers, equipment, and debris related to a permitted activity. Event sponsors should return the event space to the condition in which it was found.
- The University maintains the right to impose additional time, place and manner restrictions in furtherance of its educational and research mission, and to ensure the safety of the
University community and its members.
- The University reserves the right to refuse or cancel any activity or event, if, at any time before or during an event, it is determined that an event sponsor or participants have
breached or misrepresented conditions set forth in these guidelines.
- Tents or any similar structure are prohibited for use on any part of the Einhorn Family Walk.
PROCEDURES AND RULES APPLICABLE TO EINHORN FAMILY WALK PEDESTRIAN PLAZA EVENTS
- Event sponsors may use the Einhorn Family Walk pedestrian plaza no more than three (3) times per
- Activities may be approved for the following times: Monday – Thursday, 8.00 am-10.00pm; Friday, 8.00 am-6.00 pm; and limited times on Saturdays and Sundays.
- The Einhorn Family Walk pedestrian plaza may only be used for “moving activities,” such as parades, walks or runs, etc. Persons engaged in these activities must yield right of way to emergency vehicles.
- The Einhorn Family Walk pedestrian plaza serves as a fire lane, allowing emergency vehicles to reach surrounding buildings. To preserve access for response vehicles, no tables, chairs, or other equipment may be placed on the pedestrian plaza.
The Quad/Einhorn Family Walk Request form can be found here.