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:: Check Room Availability
:: SCPS Fee Structure
:: SCPS Scheduling
   Procedures / Policies
:: SCPS Cancellation Policies



:: NEW! Events Calendar





Scheduling Desk

(315) 443-4240

Recognized Student Organization Campus Room Reservation Form

  • This request does not guarantee room.
  • Confirmation must be picked up in the SCPS office during business hours, Monday-Friday.
  • Facility fees and one Fire Marshall are waved for recognized student organizations. However a production fee will apply if ETS Labor is required. You can view our fee structure here.
  • Please contact SCPS representative or view website for more information
  • For our cancellation policy, click here

General Infomation

Organization:*

Contact Person:*

E-mail Address:*

Phone #

Fax #

Event Date(s):*

Start Time:*

End Time:*

Estimated Attendence:*

* field required


EVENT TYPE:

  • Please check event type that best describes your event
  • This form must be submitted at least 3 business days prior to event date.
  • Falsely describing event may result in loss of space privileges throughout the entire academic year

Meeting

Seminar

Breakfast

Dinner

Panel

Poetry

Retreat

Cultural Show

Luncheon

Reception

Film/Movie

Workshop

Conference

Rehearsal (Closed)

Lecture/ Speaker

Theatrical Performance

Concert/Musical Performance

Other

* If "OTHER", Please explain:


FACILITY REQUESTED:

Please specify both building and room

1st CHOICE

BUILDING:

ROOM:

2nd CHOICE

BUILDING:

ROOM:

If your requested room(s) is not available, may we place you in other comparable space?
YES NO, please call with any conflicts


DESCRIPTION OF EVENT:




ADDITIONAL INFORMATION

Yes

No

Unsure

Will your event require a contract?

Will an admission fee be charged for this event?

Will there be catering for this event?

Will the catering be from Syracuse University?

Will non-Syracuse University guests be invited to attend this event?

Please indicate here your availability for a meeting about this application:


Rates

Facility fees and one Fire Marshall are waved for recognized student organizations; however, a production fee will apply if ETS Labor is required.

Production Fee:
Event and Technical Service (ETS) Labor Fee

$65 / Hour

Production fee includes:
- staffing required for set-up, breakdown, and production
- all necessary equipment required based on event type as defined by SCPS

Required Fire Safety and Public Safety staffing to be itemized separately

Events that will require a building to open early or stay open late will be assessed $25/hour for the hours requested outside of the normal operating hours of the building.

Cancellation Policy

SCPS requires 72 hours (three business days) notice prior to a reservation for cancellation without penalty. If a reservation is canceled with less than three business day’s notice the sponsor is responsible for the cost of the room rental associated with their reservation.

Reservations classified as Rain Locations are subject to 24 hours notice for cancellation without penalty. Reservations in SCPS spaces must be tied to Outdoor Space reservations to be classified as Rain Locations. Any reservation not meeting the criteria is subject to the general cancellation policy.

For our full cancellation policy, click here



This Room Reservation does not guarantee the requested room. This form will be processed within THREE working days, at which time confirmation status can be given. Student Centers and Programming Services reserves the right to refuse a request that does not allow THREE business days for processing. Student Centers and Programming Services also reserves the right to reassign space in order to accommodate a different or larger group. It is the sponsor's responsibility to pay for any damages incurred in room(s) that have been reserved. The undersigned submition indicates agreement to the above conditions and to all guidelines set by the University.